Lake James Property Owners Association, Inc.

Monthly Board Meeting Minutes

LJPOA MEETING MINUTES
MAY 17, 2010)

Call to Order
Larry Bittner, President, called LJPOA to order at 10:10 a.m., Monday, May 17, 2010. The original meeting, scheduled for Saturday, May 15, was rescheduled to accommodate the change in dates for the annual park clean up.

The minutes of the April 17, 2010 were reviewed.

• Motion was made by Jim Preczewski to accept the minutes.
• Motion second by Rodger Shutter
• Board Motion Vote: I's All Nays - 0 -

Treasurer's Report:
Dorothy Yakes presented the treasurer's report that included the April 17, 2010 month ending Balance Sheet and the Revenue and Expense Statements.

• Motion made by Rodger Shutter to accept the statements as presented.
• Motion second by Jim Preczewski
• Board Motion Vote: I's All Nays - 0 -

Dorothy then presented the check summary for review and approval for checks written through May 14, 2010.

• Motion made by Jane Tomaszewski to accept the check summary as reported.
• Motion second by Larry Bittner
• Board Motion Vote: I's All Nays - 0 -

Delinquent Dues:
Rodger reported that there are still 32 property owners, which consist of 47 lots that are delinquent in payment of the 2009-2010 dues. Liens have been placed on the property. The amount outstanding is $6,750.00

Dam Report:
In Pat's absence, Larry reported that the first bid to replace the rubber liner inside of the outer tube would be $300,000.00. As there is no hurry in this decision, fact-finding has just begun.

Discussion took place as to whether it would be feasible to move the outer fence at the dam closer to the immediate fence surrounding the dam. The purpose of this would be two-fold: to allow for more parking and to stop all cars from parking over the dam itself.

Larry to check on how much it will cost to relocate the fence.

Fish Report:
Gary has been in communication with both a fish biologist and the DNRE with regards to building fish cribs and spawning beds to improve the quality of fish in the lake. No permits can be issued unless approved by the DNRE. The DNRE will not approve a permit as the area is considered to be wetlands. Upon further research, it was suggested that our association should look into "tree fall zones" as natural spawning areas around our islands. Our lake is considered a compound lake. It was strongly recommended that we do not stock any more flathead minnow or perch but in the fall stock at least seven inch walleye instead. Pike, bass and walleye are predatory fish and would maintain the blue gill population. Gary will research some more and report back at the next meeting in June. A report will also be made at the annual meeting in August.

Weeds Report:
In Rocco's absence, Larry reported that a meeting was held on Wednesday, May 12, 2010 regarding Shadow Lake. Larry, Rocco and Ray Van Goethem, our current weed-control provider, were present at the meeting. EnviroScience, Inc prepared a two-year proposal to stock (4) units of weevils in Shadow Lake or an alternative site in Lake James. The proposed cost of $7,756.50 would consist of survey costs, report costs and the weevil cost. EnviroScience also indicated that they are not able to provide any guarantee of weevil effectiveness or survival.

Higgins Lake is undergoing a "vacuuming" project to eradicate their milfoil in July. Rocco and Larry will be following this project in the months to come.

Parks Report:
Clean up, which had been scheduled for Saturday, May 8 was held on Saturday, May 15 due to inclemate weather. Jim reported that he was disappointed with the turnout of the volunteers but felt that could have been due to the change of dates. The seventeen volunteers that did report to the boat launch did a "tremendous" job and their work was greatly appreciated. On the whole, he felt the parks were in great shape.

Lumber will be purchased so that the picnic tables throughout the parks can be repaired. A new buoy will be purchased for the swim area as the old one is beyond repair.

It was also noted that there are many ruts, holes and divots in the road at Moosehead Park. Jerry Widdis can fill and grade the road for approximately $300.00.

• Motion made by Jane Tomaszewski to repair the road at Moosehead Park.
• Motion second by Rodger Shutter.
• Board Motion Vote: I's All Nays - 0 -

The date for the 2011 spring clean up is scheduled for Saturday, May 14. All property owners are invited to participate in the clean up.

There was also some discussion about instituting an "Adopt an Island" program similar to the Department of Transportation's Adopt a Highway. It was decided to discuss this at the annual meeting in August.

Events Report:
Jane reported that the 5th Annual Boat Parade would take place on Saturday, July 3rd. Staging area will begin at the Red Pole Barn at 11:00 a.m. Pre-registration of all boats participating in the parade is highly recommended, as it will help stop some of the congestion at the staging area. Parade will kick off from the Pole Barn at 11:30 a.m. with a hot dog roast immediately following at the Pole Barn at 12:30 p.m. Brian, from Brian's Small Engines, and also a lake owner, will once again sponsor the parade.

Due to a lack of interest, the logo contest has been cancelled. There was a very positive response that we not change our current logo

New Business:
It was decided that only two newsletters would be written throughout the year: We are looking for someone to perhaps take on this project. The newsletter would consist of a Spring-Summer and a Fall-Winter. This will be a topic brought up at the annual meeting.

The LJPOA is also looking for a volunteer/volunteers to repaint the signs as you enter Lake James. This will also be brought up at our annual meeting. Paint will be supplied.

Because all of our printing from dues notices, to newsletters to all the material distributed at the annual meeting, the purchase of a high speed laser printer was discussed. As Rodger Shutter is now handling all of the different phases of dues collection, it was decided that the laser printer should be purchased for his use. This printer will only be used for Association business.

• Motion made by Jane Tomaszewski to purchase a high speed laser printer for the LJPOA
• Motion second by Dorothy Yakes
• Board Motion Vote: I's All Nays - 0 -

In order to utilize more of our lake association members and perhaps to help defray costs for various projects around the lake, the birth of a Lake James Business Directory was discussed. Gary has volunteered to help get this project off the ground. Services from babysitting to yard maintenance within our association could be advertised. This project will be brought up at the annual meeting to get association imput.

• With no further business, a motion was made by Dorothy Yakes to adjourn the meeting.
• Motion second by Jim Preczewski
• Board Motion Vote: I's All Nays - 0 -

Meeting adjourned at 12:15 p.m.

Next scheduled meeting will be Saturday, June 19, 2010, 10:00 a.m. at the Pole Barn.

Revised Monday May 02, 2011 4:03 PM