Lake James Property Owners Association, Inc.

Monthly Board Meeting Minutes

LJPOA MEETING MINUTES
January 12, 2008

Call to Order
LJPOA Board Meeting was called to order at 10:20am by Tim Hughes. Meeting took place at Tim Hughes home.

Old Business

Dorothy Yakes provided an update on the status of the Winter Picnic planning which is scheduled for January 26, 2008. Status is as follows:

• Hot Dogs/Buns ordered
• Port-a-Potty ordered
• McDonald’s contacted for use of orange jug
• Dam gates have been closed

Items still outstanding:

• Chili – 12 Cans – Jim V to purchase @ COSTCO
• Beverages and containers outstanding – Tim H to check with Don B
• Sign to be placed at Moosehead Park directing people to the Barn
• Terry Jenks to plow area

Al Walker reported on unpaid dues

• 34 LJPO’s remain delinquent/unpaid – three are a carryover from 2006
• Last year we had 45 delinquencies
• Currently we have 31 liens on LJPO properties
• Currently we have LJPO on a payment plan
• Currently we have 5 LJPO in small claims court actions
• 12 LJPO remain that Al Walker will be pursuing in small claims court. We are allowed to file only 5 small claims at a time.

Al Walker reported on the status of the LJPOA owned properties that are currently for sale. These lots are currently for sale to generate revenue for the LJPOA and forego further special assessments. At the present time, there has been little activity. Around the lake, only one lot sold on a canal. The asking price was $85,000 and sold for $67,500. No lots on the water sold in 2007.

Al Walker reported that our realtor advised us to drop the price from $97,900 to $84,000 to $86,900 to attract more interest. The realtor also advised to reduce the price of the LJPOA lot that is located off the water and listed for $23,900 to $19,900.

• Motion made by Jim Van Vonderen to reduce listing price of the lake lot to $89,900 from $97,900 and the off lake lot to $21,900 from $23,900.
• Motion Second by Dan Nelson
• Board Motion Vote: I’s: All Nays -0-

Al Walker reported on the status of the LJPOA Property restrictions. Approximately 20 more votes were received. It was agreed to leave the vote “open” until April, 2008. It was suggested by Jim Van Vonderen that a Board Member be available at the Barn during boat launch key pick up with a LJPOA roster and ballots and gain additional and outstanding votes necessary for a majority vote.

Al Walker and Tim Hughes reported on the status of our various blight issues. To date, the property owned by Dan Morgan has been cleaned up the Denton Township. They demolished and removed the shed, cleaned up barrels, snowmobile, etc. The $700 clean up cost will be added to the tax role. The health department has declined to get involved as they are only concerned with water/septic issues.

Dan Nelson provided an update on the status of our lake water treatment contract. Aquatic Nuisance was awarded the contract for the next three years. Their contract pricing was significantly lower than the other proposals submitted. It will be researched and determined by Aquatic Nuisance whether or not Renovate OFT will be used for milfoil treatment. This chemical is very effective in the control and elimination of milfoil but carries lengthier water usage restriction (yard/lawn watering). Instead of 3-7 day ban on watering, the watering ban would be extended up to 120 days. A letter will be sent out to LJPO’s explaining this chemical application and the watering bans involved if it is used.

Dan mentioned that Shadow Lake will be treated with copper sulfate and renovate (liquid vs. flakes).

Al Walker shared a spreadsheet detailing the estimated lake treatment costs for 2008 at approximately $64,832.

Treasurer/Finance – Dorothy Yakes:
Dorothy Yakes presented a spreadsheet outlining current cash balances. It is estimated that by spring of 2009, LJPOA will not have the necessary cash and revenue to meet obligations including lake/weed management.

Al Walker suggested that we need to investigate and research other revenue streams. He asked that all board members bring ideas and thoughts on new and different ways to generate more LJPOA revenue to meet ongoing and future obligations.

Jim Van Vonderen suggested that the board take advantage of its’ captive audience at the Barn during the distribution of the new boat launch keys. Al Walker will draft a letter to hand out to LJPO’s regarding financial status of LJPOA. It was also agreed that we need to have a “special meeting” regarding financial status, annual dues and special assessment. Meeting to be scheduled in June, 2008.

Other revenue generating ideas discussed:

• Lottery on lots currently for sale
• Issues included unrelated business income that is raised and put back into the LJPOA operating funds is not taxable
• Possible lottery on properties for sale with limited tickets sold.

Other Business:
Hank Knoll has requested that the LJPOA provide him with the names & addresses of all LJPOA property owners on record. As outlined in our by-laws, he can request this data but he will be provided with only obtainable public data and he will have to copy the data from the information provided. He can not take the data to copy away from the premises (to be determined) and can not have assistance in copying the data.

Al Walker presented a Lake James relief map that was provided by Aquatic Nuisance. They will be sold for $1.00/copy.

Distribution of new Boat Launch keys needs to be organized. 750 keys and 2 new locks will be delivered. Total cost of new locks and keys is $2,865. Prior to LJPOA property owners picking up their new keys, they following items need to be addressed:

• Signature cards must be signed by the property owner
• Al Walker will draft letter for LJPO’s on the new key and trailer decal system
• Al Walker will develop a spreadsheet for collecting data
• Al Walker will develop a proxy list for the outstanding property restrictions capturing who has and has not sent in their ballot.

The following is the schedule of LJPOA board volunteers to pass out new keys and decals at the barn April 5 to May 10, 2008:

• April 5, 2008: Jim Preczewski, Jim Van Vonderen, Tim Hughes
• April 12, 2008: Dan Nelson, Dorothy Yakes, Al Walker
• April 19, 2008: Larry Bitner, TBD
• April 26, 2008: Tim Hughes, Dorothy Yakes, Larry Bittner
• May 3, 2008: Gary Varco, Don Bleisch, Al Walker
• May 10, 2008: Jim Preczewski, Tom Meares, Tim Hughes

Dates to remember:

• April 19, 2008 – Next LJPOA Board Meeting – 1:00PM at the Barn
• May 3, 2008 – LJPOA Clean-Up Day
• May 11, 2008 – Mothers Day!

• Motion for adjournment was made by Dan Nelson
• Motion Second by Tim Hughes
• Board Motion Vote: I’s: All Nays -0-

Meeting adjourned at 1:21 p.m.

Revised Thursday May 22, 2008 4:49 PM