Lake James Property Owners Association, Inc.

Monthly Board Meeting Minutes

LJPOA MEETING MINUTES
November 10, 2007

Call to Order:
LJPOA Board Meeting was called to order at 10:05 a.m. by Tim Hughes. Meeting took Place at the Pole Barn.

The minutes for the October – 2007 were presented for discussion and approval. The October minutes
were posted to the LJPOA website in “DRAFT” status pending Board approval vote.

• Motion made by Al Walker to accept the minutes as corrected.
• Motion Second by Dan Nelson
• Board Motion Vote: I’s: All Nays -0-

Treasurer/Finance:
Dorothy Yakes presented the month ended October 2007 financial statements.

• Motion made by Jim Preczewski to accept the treasurer’s report as presented.
• Motion Second by Larry Bittner
• Board Motion Vote: I’s All Nays -0-

Dorothy Yakes presented for review and approval all checks written through November 10, 2007.

• Motion made by Dan Nelson to accept the check summary as submitted.
• Motion second by Larry Bittner
• Board Motion Vote: I’s All Nays -0-

Old Business:

Dam Management - Larry Bittner:
Nothing new to report at this time.

Park Management - Jim Preczewski:
Jim reported on his trips to various businesses within the Houghton Lake area to price picnic tables. As the season was coming to an end and quotes were received from $70.00 to $350.00, it was decided to wait until Spring 2008 to make any decision as to purchase. The split rail fence will be removed at Hazelwood Park to accommodate the snowmobilers. Jim also reminded the Board that the need to transplant some of the small pine trees from Cole Park to the other parks was still there. This will be done in the Spring of 2008 and will be on the April agenda.

Fish Management – Gary Varco
No report.

Aquatic Plant Maintenance – Dan Nelson
No old business to report.

Lake Management – Al Walker
Larry Bittner has volunteered to head the Marine Patrol with regard to the LJPOA Board. Frank Yakes will be responsible for gathering all paperwork as far as violations on the lake, the Safety Class in the Spring and Boat Inspections sponsored by the Auxiliary Coast Guard. Frank will report both to Larry Bittner as the Board Rep. and the Sheriff’s office.

ONGOING BUSINESS:

John Wakefield’s concern regarding temporary storage structures was tabled as John failed to attend the meeting.

An update was given by Al Walker regarding the status of current dues. As of today’s meeting, 73 lot owners are in arrears. This is down from 94 at this time last year. A letter to these individuals has been prepared and this letter will be sent along with new statements including the late fee in the near future. Collection proceedings will begin for those who fail to respond to the letter.

Al read a letter describing the services of Servco Credit Corporation—a collection agency to perhaps help us with our collections. He than went into detail as to what he and Tim Hughes proceed to do when working on the LJPOA’s behalf—the paperwork, the trips to the Small Claims Court in Roscommon to initiate the collection process, the filing of liens and the follow-up. Discussion followed as to the pros and cons of the Collection Agency and/or keeping the collection procedure in-house.

• Motion was made by Tim Hughes to accept the Collection Agency process for a period of six months or to keep the collection process as is.
• Motion Second by Dan Nelson.
• Board Vote: Collection Agency--- I’s - 1 Nays -6-
• In-House--- I’s - 6 Nays -1-
• Abstain--- 1

Motion carried to keep the collection process as is.

Al Walker reported he has received 328-1/2 positive and 3 negative responses to the Revised Property Restrictions Amendment. Al reported that we need approximately 485 positive votes to pass the amendment. A reminder to mail back the consent form is posted on the home page of our website as well as in the Fall newsletter.

Tim Hughes reported on his discussions and e-mails with Ken Hockensmith from Multi-Lock and the process is now in the final stages. The lock selected is KW-E11LE2 (2 3/5” clearance). This would consist of 2 locks--keyed the same but with different tumblers. Keys will be nylon head and unable to be duplicated.

• Motion made by Larry Bittner giving Tim Hughes authorization to proceed with the purchase of the locks.
• Motion Second by Dan Nelson.
• Board Motion Vote: I’s All  Nays - 0 –

Tim Hughes made the request that at least two board members be present at the Pole Barn beginning
April 5th through the second weekend in May from 10 a.m. to 1 p.m. for the convenience of property
owners to pick up their trailer decals and gate key. A letter will be sent to all property owners explaining the
new procedure during the winter months.

Dan Nelson reported on the bid process with the various Weed Control Companies—their similarities and their differences.

• Motion was made by Al Walker to narrow the bids down to Professional Lake Management and Aquatic Nuisance Plant Control and to meet and discuss with these two companies our specific needs and then bring a proposal to the board by e-mail for approval.
• Motion Second by Tim Hughes.
• Board Motion Vote: I’s All Nays -0-

As a follow up to the above vote, a meeting was scheduled at Dan’s home on Sunday, November 11, 3:00 p.m. for the board members to formulate questions of interest and concern for the representatives of the two companies to answer. It was also recommended that a visual inspection be made by Professional Lake Management as they are new to our lake.

Al Walker reported that the total amount spent on weed control for the 2007 calendar year was $50,855.
Al made the proposal that we meet mid-winter to have a serious discussion as to funds for the upcoming year/years. A meeting was scheduled for Saturday, January 12, 2008 at 10:00 a.m. at the home of our President, Tim Hughes. Topics to be discussed at this meeting will be the finalization of our winter picnic,
the weed control contract and budget planning for the upcoming year as all weed prices will be established.

Tim Hughes and Al Walker have a meeting scheduled with Ron Meiring, the LJPOA attorney, on Monday, November 12. Larry Bittner was invited to attend. Tim and Al will present all current information, along
with pictures and correspondence on our attempt to resolve the blight issues on our lake grounds and where we stand from a legal standpoint. Depending on the outcome of the meeting, the next step will be to present our case with the Denton Township and proceed with court action.

Don Bleish has volunteered to coordinate the winter picnic this year. The date is January 26, 2008 from 12 noon till 3:00 p.m. at the Pole Barn. Don will be responsible for shopping downstate while Dorothy will contact the Hub, McDonald’s, and Lil Willies. Tim will contact both the Road Commission to keep our road entrance open and Gerry Keller to plow our grounds for the picnic.

For the safety of all during the winter season, the dam buoys will be positioned around the dam area on Friday, November 16, at 10:00 a.m. by Jim Preczewski, Tim Hughes and Al Walker.

NEW BUSINESS:

Al Walker passed out several handouts that he felt should be archived….those being the Newsletter
Process and the Website Process. During the discussion of the Website Process, he pointed out that currently we have a contract with our host FuitadNet at a cost of $89.88 renewable each October. He also pointed out that we were reviewing changing out hosting service to our current webmaster, Tom Hayes of Suburban Computer. Tom is also a resident of Lake James.

• Motion was made by Al Walker to pull the present contract in October of 2008 and have Tom Hayes at Suburban Computer take over as the website host for the Lake James website. This action needs to take place by September of 2008.
• Motion Second by Jim Preczewski
• Board Motion Vote: I’s All Nay’s -0-

Meeting Adjournment:

• Motion for adjournment was made by Jim Preczewski
• Motion Second by Larry Bittner
• Board Motion Vote: I’s All Nay’s -0-

Meeting adjourned at 1:45 p.m.

Revised Wednesday May 21, 2008 10:22 AM