Lake James Property Owners Association, Inc.

Monthly Board Meeting Minutes

LJPOA MEETING MINUTES
JULY 21, 2007

Call to Order:
LJPOA Board Meeting was called to order at 9:05 by Tim Hughes. Meeting took place at the LJPOA Storage Barn.

Old Business:

Tim Hughes asked all members present if they had read the minutes which were distributed to them earlier.
 

May - 2007 Minutes were distributed for review by Tim Hughes. A correction to the minutes was made by Al Walker to eliminate the statement that “All candidates need to submit a “Bio” to be distributed at the annual meeting”.

• Motion made by Al Walker to accept the minutes as written.
• Motion Second by Dan Nelson
• Board Motion Vote: I’s All Nays -0-

Treasurer/Finance:
Balance Sheet and Income & Expense Statement for the month ending June 30, 2007 was presented by Dorothy Yakes along with a current Cash Balance Summary of all LJPOA Funds.

• Motion made by Tim Hughes to accept the Financial Statement pending a discussion between Dorothy and Shirley Plackowski from Plack’s Accounting as to year-end account balances.
• Motion Second by Dan Nelson
• Board Motion Vote: I’s All Nays -0-

Checks were presented by Dorothy for approval for the current month’s expenditures.

• Motion made by Dan Nelson to accept the checks submitted for signatures.
• Motion second by Al Walker
• Board Motion Vote: I’s All Nays -0-

Park Management:
Discussion followed to open up a separate Parks Management Savings Account from which all parks maintenance expenses would be drawn from.

• Motion made by Jim Preczewski to open up a Parks Management Savings Account beginning with the 2007-2008 fiscal year. A total of 2% would be deposited into said account from the general dues collected.
• Motion Second by Tim Hughes
• Board Motion Vote: I’s All Nays -0-

Blight Issues:
In response to the Blight letters that have been sent to some of the Lake James Home Owners, a request was made by Russ St. John to attend the Board Meeting and address his concerns regarding several blight issues on his property. After considerable dialogue, the boat issues were resolved and Mr. St. John did agree that his property needed to be cleaned up. It was agreed by all Board members and Mr. St. John that he had the remainder of the summer (60 days) to clean up the property. After sixty days, if nothing has changed, the board would notify both Mr. St. John and Denton Township.

Dam Management:
The Emergency Action Plan, which is a DNR requirement, has been signed by all parties involved and mailed out for 2007.

Parks Management:
The owner who has requested that the island across from her home be cleaned of vines will be contacted by letter to obtain signatures from her neighbors to verify that all agree with this request and to seek help with this undertaking. The Board will not do it alone. The letter will be written by Al Walker.

Fish Management:
No Report

Aquatic Plant Management:
See below

Lake Management:
The US Coast Guard Auxiliary Boat inspection will take place on Saturday August 4th from 11:00 a.m. to 3:00 p.m. at the boat launch. The inspection is free to all association members and no tickets will be issued.

New Business:

Dorothy Yakes and Dan Nelson reported that a total of 67 boats participated in this year’s parade. Some concerns were brought up as to the route of the parade and this will be corrected for next year. A hotdog roast followed at the Red Barn. A special thank you was extended to those individuals who stepped forward to help: Tom Genter, Marilyn Krug and her neice, Dave Krug and his Marine Patrol crew, Al Walker, and Tim Hughes. The parade for next year is scheduled for Saturday, July 5 at 11:00 a.m.

Dan Nelson reported that Ray from Aquatic Plant Control Management has been more prompt in returning calls. On July 16 there were three sprayings for algae on Shadow Lake. Lilly pads will again be sprayed at the owner’s request. The spray to be effective usually takes two years. The fee for the first year’s spraying is $65.00 with the second year at $35.00. If the spray from last year was ineffective, there will be no fee for this year for those home owners affected. There was some discussion of the possibility of defollanting the lake next year. This is an expensive undertaking but the fee could be pro-rated. If this is done, no other spraying for milfoil would have to be undertaken for at least three years.

Invitation to Bid letters will be going out within the next week or so.

Blight letters were sent to homes on Driftwood Circle, Hazelwood, Waldenwood and Lake James Drive.

The Property Restrictions revisions are complete and ready to be mailed to the ownership after the annual meeting. A question of the definition of “temporary structure” was brought up due to a concern by a home owner.

• Motion made by Tim Hughes that the board would look more thoroughly at the temporary boat structure of M/M John Wakefield to see if there is an obstructed view of the lake per Denton Township guidelines and if it complies with LJPOA property restrictions. A letter would then be sent to both the complainant and owner.
• Motion second by Al Walker
• Board Motion Vote I’s All Nays -0-

New key/decal project for Moosehead Park will be implemented for the next boating season. Decals for all boat trailers will be waterproof and have an extended life of three to four years. The decal will be 2-¾ inches by 5 inches. The purchase price for the Association will be $286.00 for 2000 decals. This is ‘at cost’ with no profit to the supplier. All home owners will need to purchase a new key. The initial price for this key will be $10.00 with a replacement fee of $50.00. Commercial keys will be issued for a fee of $50.00 with a replacement fee of $250.00. If the key is misused by any commercial operator, the key will be forfeited. The keys will be issued on Saturdays during the month of April or May by Board members at the Red Barn during a two hour interval. Formal letters will be sent to all owners describing the plan in detail as well as a presentation made at the annual meeting on August 11, 2007.

Voting rights for Shadow Lake owners was discussed. It was the consensus of the board members present that voting rights be allowed for those members who have paid dues.

• A motion was made by Al Walker that full voting rights be extended to all associate members of Shadow Lake as a result of paying dues.
• Motion second by Tim Hughes
• Board Motion Vote: I’s All Nays -0-

Al Walker will draft a letter to those associate members.

The agenda of the annual meeting was finalized. To help with the flow of the meeting, it was decided that all board members will pass out a short description of their activities pertaining to their position on the Board for the home owners to read while waiting for the meeting to begin. During the meeting, the board member will just outline their presentation and then be open to questions. All board members will have their information to Al Walker by 8/3.

Tim Hughes mentioned that the Board positions and responsibilities might change somewhat in the future so that the work would be more evenly distributed by all involved.

All board members will meet at the Houghton Lake Senior Center at 9:00 a.m. to set up the meeting room. A request will be made to the local businesses in the area to donate door prizes for our meeting.

The Memorial Park status was tabled until a future meeting.

Meeting Adjournment:

• Motion for meeting adjournment was made by Dan Nelson.
• Motion second by Jim Preczewski
• Board Motion Vote: I’s All Nays -0-

Meeting adjourned at 1:05 p.m.

Revised Tuesday April 15, 2008 4:11 PM