Lake James Property Owners Association, Inc.

Monthly Board Meeting Minutes

LJPOA MEETING MINUTES
June 16, 2007

Call to Order:
LJPOA Board Meeting was called to order at 9:05 a.m. by Tim Hughes. Meeting took place at the LJPOA Storage Barn.

Old Business:

May - 2007 Minutes were distributed for review by Tim Hughes. A correction to the minutes was made by Al Walker to eliminate the statement that “All candidates need to submit a “Bio” to be distributed at the annual meeting”.

• Motion made by Al Walker to accept the Treasurer’s report as written and submitted
   Motion Second by Dan Nelson
   Board Motion Vote: I’s: All Nays: -0-

Treasurer/Finance:
Balance Sheet and Income & Expense Statement for the month ending May 31, 2007 was presented by Dorothy Yakes along with a current Cash Balance Summary of all LJPOA Funds.

• Motion made by Al Walker to accept the Treasurers report as submitted.
• Motion Second by Dan Nelson
• Board Motion Vote: I’s: All Nays: -0-

Checks were also presented by Dorothy for approval for the current month’s expenditures.

• Motion made by Dan Nelson to accept the checks submitted for signatures.
• Motion Second by Kraig Britvec
• Board Motion Vote: I’s: All Nays: -0-

Park Management:
Tim Hughes reported for Jim Preczewski that the grass in the designated parks have been cut. A concern was that the grass had not been cut in the volleyball court area and this was to be double-checked with the person responsible.

Fish Management:
Gary Varco reported that the lake had been stocked with minnows on Monday, June 11, 2007. The lake will again be stocked in the fall with perch and crappie.

Aquatic Plants/Weed Management:
Dan Nelson reported that lake spraying for weeds will take place on Tuesday, June 19, 2007 for both Lake James 1 and 2, weather permitting. Shadow Lake will be sprayed several days later because of difficulties in obtaining a permit. Ray from Aquatic Nuisance will be contacting Tom Meares, the Shadow Lake Rep, personally to discuss the difficulties. Tim Hughes and Al Walker will likely sit in on this meeting. Dan also reported that, according to Ray, Lake James 1 is carpeted with milfoil, the south end of the lake is loaded and there is also milfoil present in some of the channels.

Lake Management:
Al Walker reported that a meeting took place with the Under sheriff, Randy Stevenson, his assistant, Hailey Collins, and some members of the Marine Patrol. The top ten violations on the lake were discussed. More citations, rather than warnings, will be issued this year.

New signs will be posted at the launch regarding parking that is permitted for LJPOA members only. All others will be towed away.

Boating Safety Class is scheduled for Saturday, June 23. To date, 13 people have registered.

The U. S. Coast Guard has volunteered their services for boat inspections on our lake. No fines will be issued, but they will be able to identify the good along with the bad for each individual watercraft. Dates and times for this inspection will be posted.

New Business:

Blight Letters were sent to three different individual home owners with only one responding.

• The first was sent concerning 2025 Silverwood. Son responded and was given sixty (60) days to clean up the property and, if not completed at that time, the matter would be turned over to Denton Township.
• The second letter was sent regarding 220 Aspenwood, a long term rental home. The rentor has two pittbulls that have terrified the neighbors. If no response from the owner of the home after thirty (30) days, Denton Township will be notified.
• The third letter was sent regarding 104 Baywood. The home is being gutted and debris from the home is covering the grounds and becoming quite an eyesore. Also the grass has not been cut. Matter will be turned over to Denton Township if no response from the owner within thirty (30) days.

Dan Nelson is in the process of mailing out “Invitation to Bid” notices for weed control for the years 2008, 2009 and 2010. The letters should be out by mid July and all bids should be submitted no later than September 28, 2007.

Al Walker is finalizing a letter to accompany the amended property restrictions which will be mailed out
sometime in the near future. If we do not get a response in the way of a majority vote by mail, a map will be drawn up pin-pointing those lake owners who have not responded. A door to door visitation will then be made by board members to obtain a majority.

As mentioned before, the Boat Safety Class will take place on Saturday, June 23 at 9:00 a.m. at the Red Barn.

Much work has been done to clean up the area around the Red Barn so that this property can be utilized more by the lake association. Special thanks go to Tim Hughes, Al Walker, Dan Nelson and Frank Yakes for concentrating on the area to the left of the barn. Another clean-up date has been scheduled for Friday morning, June 23 and Saturday morning, June 24, from 9 a.m. to noon to clear the shoreline along the right side of the fence. This area will then be graded and utilized for both the boat parade picnic and the winter picnic in January.

Boat parade scheduled for Saturday, July 7 at 1 p.m. We will meet in the bay nearest the Red Barn. The picnic following the parade will take place on the grounds of the Red Barn. All participants and their families are invited.

Dan Nelson led discussion on event signage at Moosehead Park and other entrances to Lake James. Dan will continue to research on cost and number of signs needed.

There was much discussion on the format of the Annual Meeting to be held on Saturday, August 11 at 10:00 a.m. Tim is looking at holding the meeting ‘in the round’ to perhaps spark more interest. It was also decided that each Board member would have a handout distributed before the meeting giving in detail what has been done during the year in their particular area. During the meeting, the board member will highlight certain areas rather than read the entire report. A five minute question/answer period will follow. Door prizes were also discussed . More to follow at next month’s meeting.

We have three openings on the Board for 2007-2008 and three members have volunteered to run. They are current board members Jim Preczewski and Gary Varco plus Larry Bittner. Ballots are in the Summer Newsletter.

The Summer Newsletter will be mailed during the week of June 18 thru 22. All Board members took home envelopes to be stuffed and mailed.

Pam Bylica who is spear-heading the memorial/honorarium program read to the Board members the letter which is to go on the website explaining the program more in detail. She also had information from two national websites describing the products available for home owner’s personal property ranging from pet stones, and garden stones, to larger common ground products such as garden benches, picnic tables and event signage. The websites are: www.ourcornermarket.com and www.barkoproducts.com.

After more discussion a motion was made by Al Walker to accept Pam’s presentation and proposal for personal property and common ground products to be placed on personal property or maintained parks.

• Motion Second by Gary Varco.
• Board Motion Vote: I’s: All Nays: -0-

Al Walker brought up the concern of non-members using our lake. Discussion followed as to what we could do to curtail this. Dan Nelson has suggested using decals and is researching more into this as far as cost, size, feasibility etc. Kraig Britvec suggested a new lock system with keys that could not be easily copied. He will try to find more information on this system and report back at the July board meeting.

• A motion was made by Al Walker that a committee be formed to address the unauthorized use of the lake.
• Motion Second by Don Bleisch.
• Board Motion Vote I’s: All Nays: -0-

It was suggested that a card of appreciation be sent to Marilyn and Dave Krug for his many years of patrolling our lake and keeping us safe. Dorothy will follow up on this.

Before the close of the meeting, a discussion was held reminding all board members to be sensitive to our spending and to try and keep all expenses to a minimum. Several options of how to raise money was discussed.

Meeting Adjournment:

• Motion for meeting adjournment was made by Dorothy Yakes.
• Motion Second by Dan Nelson.
• Board Motion Vote: I’s: All Nays: -0-

Meeting adjourned at 12:30 p.m.

Revised Wednesday May 27, 2009 12:28 PM