Lake James Property Owners Association, Inc.

Monthly Board Meeting Minutes

LJPOA MEETING MINUTES
May 19, 2007

Call to Order:
LJPOA Board Meeting was called to order at 9:04am by Tim Hughes. Meeting took place at the LJPOA Storage Barn.

Old Business:
April – 2007 Minutes were distributed for review by Jim Van Vonderen.

• Motion made by Tim Hughes to accept the minutes as written and submitted.
• Motion Second by Don Bleisch
• Board Motion Vote: I’s: All Nays: -0-

Frank Yakes has completed all of the work on the new lake buoys. The Board appreciates his efforts and the time he has spent. They look great!

Treasurer/Finance:
Cash Report and Check detail presented by Dorothy Yakes through May 18, 2007. Also distributed to all Board members was a Cash Balance Summary of all LJPOA Funds, i.e. milfoil, general account, dam & fish. There were current checks presented for approval.

• Motion made by Al Walker to accept the Treasurers report as submitted.
• Motion Second by Dan Nelson
• Board Motion Vote: I’s: All Nays: -0-

Park Management:
Jim Preczewski reported that the lake Clean-Up (May 5, 2007) day was a huge success. Approximately 30+ volunteers showed up and participated in various jobs around the Lake. Still outstanding on the repair list is the bridge at Hazelwood Park. There are boards in need of repair and the structure needs staining.

Fish Management:
Gary Varko was absent but a few issues were brought up. At this time, the spring minnow planting has not been done yet. Dan Nelson suggested that Gary Varco follow up with the Fishery to find out when they plan on planting the minnows that were ordered. Additionally, due to certain fish diseases, it was suggested that we have the fishery certify that the minnows are healthy and not contaminated.

Aquatic Plants/Weed Management:
Dan Nelson reported that he is in the process of following up with Ray from Aquatic Nuisance on the dates that the Lake spraying/treatment will take place. A Milfoil treatment will be done on Shadow Lake using 24D.

Lake Management:
Al Walker reported on the results of the Marine Patrol Meeting that took place on May 12, 2007. The following are highlights of the meeting:

• 5 of 8 members attended
• There was lengthy discussion on ways to handle Lake guests
• The Sherriff’s Department will enforce State laws only.
• Consider limiting allowable boat/engine size on the Lake (difficult to enforce)
• Consider posting a speed limit on the Lake (very difficult to enforce)
• Post NO TRESPASSING signs at the boat ramp.

Al Walker did some research on the feasibility and legality of positing no parking signs at the boat ramp except for property owners – no guest parking allowed. This is enforceable and easily implemented. This change should assist in curbing some use by unwanted guests.

• Motion made by Al Walker to place NO TRESPASSING signage at the Boat Ramp and notify property owners of this change. Additionally, this change will be posted on the website.
• Motion Second by Tim Hughes
• Board Motion Vote: I’s: All Nays: -0-

Dan Nelson suggested that we consider a mandatory trailer sticker for all LJPOA trailers. This again is difficult to police but needs further review and consideration. Dan will obtain a quote for stickers.

Dam Management:
Tim Hughes reported that the new fencing, locks and keys were all in place at the Barn. Keys will be held by Al Walker, Tim Hughes and Jim Preczewski.

After much discussion at previous meetings and with the Road Commission, a guardrail will be installed at the tube along Roscommon Road where it crosses the Lake by the Roscommon County Road Commission at their expense. The fence at the tube is in need of repair but it is on county property. At this time, it doesn’t make sense to repair the fence until the guardrail is installed.

• Motion made by Tim Hughes to hold off on repairing fence until the guardrail is installed.
• Motion Second by Jim Van Vonderen
• Board Motion Vote: I’s: All Nays: -0-

New Business:

• Our Blight Committee in conjunction with Denton Township has acted upon a complaint at 2025 Silverwood. This is a location where abandoned trailers are stored and have become unsightly.
   
• Our Blight Committee in conjunction with Denton Township has acted upon a complaint on an Aspenwood location that is currently rented. The renters own two pit-bulls that are known to be vicious and have no tags. A letter has been sent to the property owner.
   
• With our weed spraying contract approaching expiration the Board lead by Dan Nelson will be putting together a Bid Package. We will be seeking bids broken down to a “per/acre” sprayage fee.
   
• Al Walker reported on Dues delinquencies. At this time, we have:
  
  • 9 LJPO’s with delinquent dues
  • 6 are in court
  • 1 is on a monthly payment plan
  • 2 are out of court and liens have been placed on their properties.
     
• Al Walker presented a 2008 LJPOA Financial forecast. A lengthy discussion followed with additional future discussions on this topic expected. It is evident that in order to keep our LJPOA viable, a dues increase excess of the $60 annual fee will be necessary. Various ideas on how to approach the dues increase were discussed including Email, Telephone canvassing, newsletter, etc.
   
• Motion made by Tim Hughes to have two different meetings in September-2007 for all LJPO’s – our annual meeting and a “special meeting” to address the Dues issue.
• Motion Second by Don Bleisch
• Board Motion Vote: I’s: All Nays: -0-
   
• Pam Bylica (LJPO Guest) presented her ideas on establishing a Memorial/Honorium program to generate income to the association and promote improvement to the lake. Products proposed for sale will be paid in full prior to ordering (no out of pocket expense to the Board), orders would be done quarterly and then coordinated with the Board for installation. In order to finalize this suggestion, additional tasks need to be accomplished:
• Pam will provide a short description of the program in paragraph form and present the program at the annual meeting.
• Al Walker suggested that a separate Fund be set up for Parks
• We need to define what areas these memorium products will be allowed in – parks, islands, etc.
• Will tree plantings be allowed and what type of trees?
• Pam Bylica will attend and participate in the June 16, 2007 meeting and provide more details on products to be made available for purchase, introduction paragraph for the newsletter and website
  The outstanding issues will be distributed via email to the Board for review, discussion and resolution by June 6, 2007.
   
• Motion made by Tim Hughes to go forward with the Plan and the Board to accept liability for all future maintenance and placement of gifts. Pam Bylica to be the main contact and coordinator.
• Motion Second by Dorothy Yakes
• Board Motion Vote: I’s: All Nays: -0-
   
• Al Walker presented an Amended Property Restriction draft for review and comments. It was also discussed and asked as to how to communicate that future changes need 51% approval of voting lots in order for property restriction changes to be implemented.
   
• Al Walker advised the Board that on June 23, 2007 @ 9:00AM, a Boaters Safety class will be held at the LJPOA Barn. Please contact Al Walker or Tim Hughes if you plan on attending.
   
• Tim Hughes reported that all NO WAKE buoy’s will be in place by May 26, 2007. Those assisting in the placement of the buoy’s on the lake should meet at the Barn at 1:00PM on May 26, 2007.
   
• With the summer upon us, it was decided that the 2nd Annual LJPOA Boat Parade will be on July 7, 2007. Those participating in the parade are instructed to meet/stage at the Barn. There will be food (picnic style) served at the barn following the parade.
   
• Dan Nelson presented quotes he obtained for the purchase of “sandwich” board signage to be used at various locations around the lake. These signs will be used to post announcements for upcoming events, etc. The cost of a two-sided sign is $360. They are portable. A decision for purchasing will be put off until the next meeting pending Dan obtaining additional information.
   
• Al Walker reported that the summer newsletter needs to be in the mail by the middle of June. All information and ideas should be coordinated through Al Walker.
   
• Terms of Board positions were discussed and noted that there are two board positions that will be up for re-election this year. The current terms of Kraig Britvec and Jim Preczewski expire in 2007.

Other Miscellaneous Items:
A discussion regarding Dam Clean-Up is deferred until the June meeting.

Meeting Adjournment:

• Motion for meeting adjournment was made by Tim Hughes.
• Motion Second by Jim Preczewski
• Board Motion Vote: I’s: All Nays: -0-

Meeting adjourned at 12:10 pm

Revised Tuesday April 15, 2008 4:11 PM