Lake James Property Owners Association, Inc.

Monthly Board Meeting Minutes

LJPOA MEETING MINUTES
November 18, 2006

Call to Order: LJPOA Board Meeting was called to order at 10:05 a.m. by Tim Hughes

Old Business:
October/2006 LJPOA Board Meeting minutes were presented for review and approval

• Motion made by Al Walker to accept the October/2006 LJPOA Board Meeting minutes as written and presented.
• Motion second by Jim Preczewski
• Board Motion Vote: I’s: All Nays: -0-

Treasurer/Finance:
Cash Report and Check detail presented by Dorothy Yakes for the month of October, 2006. Also distributed to all Board members and submitted for approval were copies of Balance Sheet, Cash Balances and Transaction Journal. Dorothy reported that in order to avoid an IRS early withdrawal penalty on the Dam CD, monies were taken out of the general fund to pay for those outstanding bills pertaining to the dam repair. The CD will mature in February and at this time the general fund will be reimbursed. The discrepancy in the billing received from Arms & Cole as reported earlier was correct and payment was made.

• Motion made by Gary Varco to accept the Treasurer’s report as submitted.
• Motion second by Dan Nelson
• Board Motion Vote: l’s: All Nays -0-

Dam Management:
Kraig Britvec reported that all work on the dam has been completed. All outstanding monies have been paid.

Park Management:
Jim Preczewski reported that part of the rail fence at the entrance to the Hazelwood swim area has been removed. The boat dock at Moosehead Park is scheduled for repair in April, 2007. Spring park cleanup has been scheduled for Saturday, May 6, 2007. Volunteers more than welcome to participate.

Aquatic Plants/Weed Management:
Dan Nelson stated that there was nothing new to report at this time. Will have more information in the Spring.

Fish Management:
Gary Varco requested that he be allowed to spend $1500.00 in the Spring for fish planting—namely minnows.

• Motion made by Jim Preczewski to release these funds in the spring for such dumping.
• Motion second by Dan Nelson.
• Board Motion Vote: I’s: All Nays: -0-

Lake Management:
Al Walker reported that there have been some issues raised concerning duck hunting on the lake. Over the winter months, he will research this area along with Jim Preczewski and Kraig Britvec. A full report will be given at the April 2007 board meeting.

Al also suggested that a sub-committee be formed to look at and update the lake property restrictions now that all the Lake James plats have been consolidated. Al will head this committee assisted by Tim Hughes, Dan Nelson and Dorothy Yakes. They will work over the winter months and report at the April 2007 board meeting. A 50% approval vote by the membership is required in order to make any change in property restrictions.

Much discussion followed about the homeowners (10) on Lake James I and how to bring them into the association. Letters will once again go out to them explaining the benefits of belonging to LJPOA. If there is still not a positive response, an alternative suggestion was made that these homeowners be given property certificates after obtaining signatures from them stating that when their home is sold or property is transferred, the new owners would be required to become association members.

• Motion was made by Tim Hughes to follow up with a letter to these homeowners before any further decision was made.
• Motion second by Al Walker.
• Board Motion Vote: I’s: All Nays: -0-

Shadow Lake Representative:
Tom Mears reported that the McDonald family was very appreciative of the donation made in their son’s name by the LJPOA to the Houghton Lake Little League.

New Business:

Delinquent Dues:
Al Walker reported that to date 63 owners have yet to respond to either the special assessment or current year dues. Delinquent letters have been sent out to those involved.

Dues Increase Update:
Al Walker reported that with 980 lots, we have received 618 replies. The results so far are:
357 ½ Yes or 57.8%
260½ No

Discussion followed as to how to get the remainder of our homeowners to respond. A 60% majority is needed to pass this by-law amendment. It was suggested that a meeting be set up with Don Schmaltz, who initiated the original by-laws to see what his train-of-thought was as to the definition of 60%.

• A motion was made by Al Walker that based on the meeting with Mr. Schmaltz, we go forward with a lawyer to check out the interpretation of the by-laws and the true meaning of the 60% vote. Depending on the meeting with the lawyer, letters might be sent out again to those people who have yet to respond.
• Motion Second by Tim Hughes.
• Board Motion Vote: I’s: All Nays: -0-

Advertising on Website:
In the future, advertising will be available on our website. Tim Hughes will spent time in the upcoming months to obtain information pertaining to cost, setup, etc. More information on this will follow in the Spring Newsletter.

Winter Picnic:
Winter Picnic is scheduled for Saturday, January 27, 2007 from 12:00 noon til 3:00 p.m. at Moosehead Park. Dan Nelson will co-ordinate this winter activity.

Denton Township Meetings:
Tim Hughes will attend all Denton Township meetings to establish a voice for our association in addressing our needs.

Blight Team:
The establishment of a “Blight Team” was discussed to monitor the properties in the Lake James area.

• A motion to form a blight team of approximately three or four board members was made by Tim Hughes to define in writing our definition of ‘blight”. This committee would hopefully meet with Denton Township for ideas or suggestions.
• Motion second by Al Walker.
• Board Motion Vote: I’s: All Nays -0-

Tim Hughes will head this committee assisted by Kraig Britvec and Dorothy Yakes.

Purchase of Copy Machine:
Gary Varco presented the possibility of the board purchasing a copy machine. Discussion followed as to cost and feasibility. Item tabled until Spring meeting.

PROJECTS TO BE ADDRESSED THRU THE WINTER MONTHS:

• Jim Preczewski and Al Walker will identify the need for new signs around the lake. They will also address fencing issues around the lake in addition to a new enclosure around the dam. Gate access will also be looked at for the dam area off of Springwood.
• Marine Patrol will look at boat safety issues. Gary Varco has been invited to join this study.
• Jim Von Vonderen will look at the possibility of an “Events Sign” at Moosehead Park and at a location on the north side of the lake.

All reports on the above will be given at the first board meeting in the Spring scheduled for Saturday, April 21, 2007 at 9:00 a.m. at the pole barn.

Mid-Winter Meeting:
An informal Mid-Winter board meeting will be held on Thursday, January 25 at 7:30 p.m. at the home of Dan Nelson, 107 Waldenwood.

Meeting Adjournment:

• Motion for meeting adjournment was made by Tim Hughes.
• Motion Second by Dan Nelson.
• Board Motion Vote: I’s: All Nays: -0-

Meeting adjourned at 12:05 p.m.

Revised Tuesday April 15, 2008 4:11 PM